Assistant, Office of the Registrar

Assistant, Office of the Registrar Salary: $15.20 - $19.30 Hourly Location: Bradenton Job Type: Department: Office of the Registrar Job Number: Closing: 3/31/2026 11:59 PM Eastern Job Summary This position involves work in the Office of the Registrar. This position assists students from the point of registration through graduation. The primary focus of this position is to provide student support in all forms for records and registration policies and procedures. This position is responsible for ensuring the accuracy of student record data and that all documentation is accurate, complete, and readily available for students. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements. This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214. Essential Duties and Responsibilities The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: • Assists students at the front counter in the Office of the Registrar. More often than not, will be the first contact for students in the office. • Guides and assists students from registration through graduation by providing accurate information regarding all Office of the Registrar policies, procedures, and processes. • Assists in processing all electronic transcript requests from students via the online vendor registrar support system. Completes all paper transcript requests, including printing and monitoring individual pick-up requests which includes the intake of money by cash, check, or credit card. Monitors and works with transcript-vendor personnel to update online calendar dates, messages, etc., for the online-ordering system. Maintains daily money log for all cash/checks received for transcripts and responsible for ensuring deposits are properly documented and given daily to the Bursar. • Assists staff, as needed, with processing tuition and fee waivers for Florida State employees, classroom teachers, and state residency. This involves careful monitoring of enrollment and ensuring proper documentation is on file. • Performs daily tasks that include adjustment to confidential student records, including but not limited to, add/drop requests, instructor and student withdrawals, name and address changes, grade changes, etc. Ensures that each request is accurate and contains all appropriate documentation. • Provides telephone and face-to-face customer service for the Office of the Registrar as well as responds to emails received in the registrar email inbox. • Performs other duties as assigned. Job Qualifications The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Education/Experience: Associate degree or equivalent from two-year college or technical school and two or more years related experience and/or training, or equivalent combination of education and experience. • Supervisory Experience: This job has no supervisory responsibilities. • Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to procedure manuals. Ability to effectively present information and respond to questions from clients, customers and general public. • Math Ability: Ability to calculate add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. Ability to perform calculations on standard measures of American currency and weight, volume, and distance. • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram/chart of schedule form. • Computer Skills: To perform this job successfully, an individual should have intermediate knowledge of word processing, database and email software. Proficiency with the College's current database software is essential within one month of hiring date. • Certificates and Licenses: No certifications needed. Responsibility for People and Property: This position is responsible for mail that includes cash, checks, and credit card information. Responsibility for Communication: • Internal Contacts: This position has routine contact with SCF students and staff. • External Contacts: This position has routine contact with college/university personnel, third party vendors, outside agencies, colleges, universities, high schools, and the general public. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General environment is a busy office with frequent interruptions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use manual dexterity. This employee is frequently required to stand, walk, sit and reach with hands and arms and occasionally lift up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Pre-Employment Screenings: Employment is contingent upon successful completion of criminal background screenings and employment reference checks. In accordance with Florida law, applicants and employees are encouraged to review the AHCA Background Screening Education & Awareness webpage, which provides information and resources on background screening requirments. Visit the https://ahca.myflorida.com/health-quality-assurance/bureau-of-central-services/background-screening for more information . Statement of Non-Discrimination: State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207. To apply, visit: https://apptrkr.com/6980969 Copyright ©2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-d9d22bf15a6be941b116fa84c78056d7