Event/Volunteer Manager
Job Description
Job Duties Event/Volunteer Coordinator – To include but not limited to:
The position performs planning, scheduling, and result tracking of all HSMC events on and off premise. Also works with the volunteers on a daily basis along with helping other positions coordinate and plan when volunteers will be utilized. This job is full-time. Full time is 40 hours a week. This job requires weekend and holiday workdays along with occasional evening shifts. Normal work week is Tuesday through Saturday.
· Maintain and update event/outreach schedule, coordinate, track results of all events.
· Coordinate with the Shelter Manager, Development Director, and event committees when needed.
· Responsible for handling all day-to-day event responsibilities under the direction of the Development Director.
· Coordinate staff, volunteers and interns planning and executing events.
· Maintain inventory of all event related items / ensure each event has all elements needed.
· Seek out new events opportunities.
· Community Outreach / Distribution of brochures and flyers / Address groups on volunteer opportunities
· Coordinate coin bank program
· Member of all event committees.
· Participate in Community Networking and Professional Groups.
· Responsible for providing shelter staff with appropriate placement of volunteers including but not limited to animal care, fundraising, educational endeavors, transportation, building and grounds needs, and community events.
· Responsible for recruiting, training, and scheduling volunteers.
· Responsible for maintaining retail store in Shelter and online.
· Maintain effective relationships with community volunteer organizations.
· Maintain close relationship with animal care team to assist with volunteer needs for animal care and assist when volunteer concerns arise.
· Work with the Shelter Manager/Behavior Lead to coordinate ongoing animal handling training for volunteers.
· Develop and maintain volunteer and community service volunteer procedures and handbooks.
· Coordinate volunteer of the month profile for social media.
· Prepare weekly informational emails to volunteers as needed to keep abreast of shelter needs and efforts being made.
· Prepare monthly (at minimum quarterly) volunteer newsletter.
· Coordinate and lead volunteer meetings.
· Prepare monthly volunteer activity reports.
· Prepare and maintain volunteer information including but not limited to name, address, volunteer interests, and availability utilizing Volgistics.
· Participate in leadership meetings, and in service and community workshops as needed.
· Attend daily animal care department meetings to stay informed about animal care topics, challenges, and needs that volunteers may need to be aware of or can assist with.
· Manage Event/Volunteer Assistant.
· Additional responsibilities at the discretion of the Development Director and Shelter Manager.
Qualifications:
· Self-starter, initiating activities within the framework provided/developed with minimal supervision.
· Proven experience working with the public, developing, and maintaining excellent relationships to support goals/mission.
· Must have strong organization and project management skills
· Ability to multi-task. This job will often require working on more than one event at a time.
· Event planning experience, preferred
· Be able to manage time with deadlines
· Team-Oriented
· Strong written and verbal communication skills with attention to detail. Must be a “people person”
· Have a passion for our mission statement and organization’s work.
· Must be able to work within different size budgets
· Proficient in Microsoft Office, Adobe Acrobat, PhotoShop, Canva & Volgistics (preferred)
· Comfortable hosting meetings and speaking in front of people
· Proficient in using social media platforms-Instagram, Facebook, Facebook Live, Linked-In, blog posts and writing
· Plan, organize, coordinate, and direct special events along with giving tours of facility
· Creative problem solver
· Experienced animal handling skills preferred.
· Able to work flexible hours, which will include evenings, weekends, and holidays.
· Valid Driver’s License.
· Professional public image.
Physical Requirements:
· Standing/sitting for extended periods of time
· Exposure to high noise levels
· Able to lift up to 50lbs
· Adaptable to changes in the environment.
· Ability to work several hours without a break.
· Exposure to hazards associated with difficult animals
· Exposure to hazardous chemicals
This position involves handling and close contact with dogs and cats and may not be suitable for those who have severe or unmanaged allergies.
The position performs planning, scheduling, and result tracking of all HSMC events on and off premise. Also works with the volunteers on a daily basis along with helping other positions coordinate and plan when volunteers will be utilized. This job is full-time. Full time is 40 hours a week. This job requires weekend and holiday workdays along with occasional evening shifts. Normal work week is Tuesday through Saturday.
· Maintain and update event/outreach schedule, coordinate, track results of all events.
· Coordinate with the Shelter Manager, Development Director, and event committees when needed.
· Responsible for handling all day-to-day event responsibilities under the direction of the Development Director.
· Coordinate staff, volunteers and interns planning and executing events.
· Maintain inventory of all event related items / ensure each event has all elements needed.
· Seek out new events opportunities.
· Community Outreach / Distribution of brochures and flyers / Address groups on volunteer opportunities
· Coordinate coin bank program
· Member of all event committees.
· Participate in Community Networking and Professional Groups.
· Responsible for providing shelter staff with appropriate placement of volunteers including but not limited to animal care, fundraising, educational endeavors, transportation, building and grounds needs, and community events.
· Responsible for recruiting, training, and scheduling volunteers.
· Responsible for maintaining retail store in Shelter and online.
· Maintain effective relationships with community volunteer organizations.
· Maintain close relationship with animal care team to assist with volunteer needs for animal care and assist when volunteer concerns arise.
· Work with the Shelter Manager/Behavior Lead to coordinate ongoing animal handling training for volunteers.
· Develop and maintain volunteer and community service volunteer procedures and handbooks.
· Coordinate volunteer of the month profile for social media.
· Prepare weekly informational emails to volunteers as needed to keep abreast of shelter needs and efforts being made.
· Prepare monthly (at minimum quarterly) volunteer newsletter.
· Coordinate and lead volunteer meetings.
· Prepare monthly volunteer activity reports.
· Prepare and maintain volunteer information including but not limited to name, address, volunteer interests, and availability utilizing Volgistics.
· Participate in leadership meetings, and in service and community workshops as needed.
· Attend daily animal care department meetings to stay informed about animal care topics, challenges, and needs that volunteers may need to be aware of or can assist with.
· Manage Event/Volunteer Assistant.
· Additional responsibilities at the discretion of the Development Director and Shelter Manager.
Qualifications:
· Self-starter, initiating activities within the framework provided/developed with minimal supervision.
· Proven experience working with the public, developing, and maintaining excellent relationships to support goals/mission.
· Must have strong organization and project management skills
· Ability to multi-task. This job will often require working on more than one event at a time.
· Event planning experience, preferred
· Be able to manage time with deadlines
· Team-Oriented
· Strong written and verbal communication skills with attention to detail. Must be a “people person”
· Have a passion for our mission statement and organization’s work.
· Must be able to work within different size budgets
· Proficient in Microsoft Office, Adobe Acrobat, PhotoShop, Canva & Volgistics (preferred)
· Comfortable hosting meetings and speaking in front of people
· Proficient in using social media platforms-Instagram, Facebook, Facebook Live, Linked-In, blog posts and writing
· Plan, organize, coordinate, and direct special events along with giving tours of facility
· Creative problem solver
· Experienced animal handling skills preferred.
· Able to work flexible hours, which will include evenings, weekends, and holidays.
· Valid Driver’s License.
· Professional public image.
Physical Requirements:
· Standing/sitting for extended periods of time
· Exposure to high noise levels
· Able to lift up to 50lbs
· Adaptable to changes in the environment.
· Ability to work several hours without a break.
· Exposure to hazards associated with difficult animals
· Exposure to hazardous chemicals
This position involves handling and close contact with dogs and cats and may not be suitable for those who have severe or unmanaged allergies.
Employer Type:
Employer Willing to Train:
Position Type:
Salary Range:
