Assistant, Academic (Mathematics)

Assistant, Academic (Mathematics) Salary: $15.40 - $20.60 Hourly Location: Bradenton Job Type: Department: Mathematics Job Number: 5520528 Closing: Continuous Description Job Summary Serves as Administrative Assistant to the Academic Department Chair/Program Directors. Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative details by performing the following duties. Essential Duties and Responsibilities Applicants may be asked to demonstrate any or all of the following duties: 1. Provides clerical support to the Academic Department Chair/Program Directors, including all correspondence. Coordinates Supervisor's calendar, scheduling appointments, and faculty and/or student conferences. Screens calls and assists with projects relevant to the various disciplines/departments. 2. Prepares and maintains administrative files (some of which are confidential), minutes for meetings, department reports and other documentation as required. 3. Assists with preparation of Department budget, maintains budget expenditures and balances, creates standing and non-standing purchase orders (POs) and encumbrances, and completes end-of-year budgeting processes. 4. Builds class schedules according to information provided by the department chair and/or program managers. 5. Enters faculty load and compensation, ensuring data is accurate according to information provided by the department chair/program director. Reviews FLAC and communicates to both Human Resources and the Deans when FLAC can be locked for payroll processing. 7. Develops and maintains database and spreadsheet files. Inputs and updates class schedules, room assignments into current College electronic system. 8. Serves as front-line customer service contact for State College of Florida, Manatee-Sarasota faculty, staff, students and the community. Job Qualifications - Education/Experience: High school diploma or general education degree (GED) and three or more years of related experience. Strong organizational, communication, and interpersonal skills; proficiency in Microsoft Office and college administrative systems; ability to manage multiple priorities, maintain accurate records, handle confidential information, and work effectively with faculty, students, and college personnel. Experience in an academic or higher education environment. - Supervisory Experience: This job has no supervisory responsibilities. - Computer Skills: To perform this job successfully, an individual should have a comprehensive knowledge of word processing software, knowledge of spreadsheet software, Internet software and database software. Proficiency in use of current College database and e-mail software essential. - Certificates and Licenses: None required. Pre-Employment Screenings: Employment is contingent upon successful completion of criminal background screenings and employment reference checks. To apply, visit: https://apptrkr.com/9917569 je-42c09232fe2245928eb746c6c0be448b